How to view archived items on Monday

Device links

• Android
• iPhone
• Device missing?

monday.com is a cloud-based operating system designed to help you create processes, manage work projects, and monitor overall workflow in an organization. Eliminates much of the manual work required when creating workflows. Additionally, it maintains an archive of previously completed projects that you can access whenever you need them.

The question is, how are those archived projects found?

In this article, we explain how to view archived items on monday.com on multiple devices.

How to view archived items on Monday on a PC

There are three ways to view your archived items using a PC. Two of them work best when you know exactly what archived item you’re looking for, and the other offers a more general way to access an item.

Method No. 1: Access your archived history

This method provides access to the entire file, allowing you to scroll through items until you find the one you are looking for.

1. Click on the 3 dot icon at the top right of the screen.
   
2. Select “Dashboard Settings.”
   
3. Click “Archived History.”
   
4. Scroll through the list until you find the item you are looking for.
   

Method No. 2 – The Search Function

Using the search function allows you to immediately find the archived item based on its name.

1. Click on the magnifying glass icon at the bottom left of your screen.
   
2. Check the “Search for files” box.
   
3. Enter the name of the archived item and browse the results.

Although this search should give you quick access to your archived item, it is not a perfect solution. Search returns any items that use the terms you enter in the search bar, which means you can get multiple results. Clicking the “Filter by date” button can be helpful if you know when you archived the item. Otherwise, this option is best used when you’re not sure which board you filed the item to.

Method No. 3: Open the entire file

This method gives you access to your entire file so you can scroll through and find the item you’re looking for.

1. Click on your profile photo at the bottom left of the screen.
   
2. Select “Archive.”
   
3. Scroll through the list of archived items until you find the one you are looking for.
   
4. Click “View” to view the article.
   

You can also unarchive items using this method by clicking the “Restore” button next to the archived item entry. You can only do this if you are the owner or administrator of the item you want to restore.

How to View Archived Items on Monday on an iPad

The mobile versions of monday.com are more limited than the PC versions. He iPad app It does not currently offer the functionality to view archived items or boards. Using the Search All feature displays the item name if you turn on the “Show Files” feature by tapping the three horizontal lines at the top right of the search screen. Unfortunately, tapping the item brings up a template message informing you that the item is archived.

However, you can archive boards and items from an iPad.

1. Open the board or item you want to archive.
   
2. Tap the item name.
   
3. At the top right of the screen, click on the 3 dots.
   
4. Select “Archive.”
   

You will then be able to view this archived item on a computer that is signed in to your monday.com account.

How to View Archived Items on Monday on an iPhone

The iPhone version of monday.com does not allow you to view archived items.

A search for the name of the archived item will return results showing the name of the item if you enable the “Show Archives” setting. However, when you click on the item, a message appears that it has been archived and does not allow you to view it.

Additionally, the app doesn’t provide access to your archived history, meaning you can’t select that option and then navigate to your item.

You can archive items using the app to access them later on a PC using this method.

1. Open the board you want to archive.
   
2. Select the board name.
   
3. Click on the 3 dots on the left side.
   
4. Scroll down and tap “Archive.”
   

How to View Archived Items on Monday on an Android Device

You cannot view archived items or boards in the android version from monday.com. You also cannot modify the search function to display items.

However, you can archive items and boards by following these steps:

1. Open the board.
   
2. Tap the board name.
   
3. Click on the 3 dots in the upper right corner.
   
4. Scroll to the bottom of the screen and tap the “Archive” option.
   

How long can you access archived items?

Archived items can be accessed indefinitely, as long as you have your Monday account. Canceling the account leads to the deletion of your files. If you want to cancel but want to keep an item on file, you can export the data to Microsoft Excel before canceling.

Check your files

Unfortunately, monday.com’s limited mobile functionality means you can’t view your archived items on Android or iOS devices. However, there are several ways to view them on a PC. You can use the mobile app to archive old items that you can later view on a PC.

Now we want to know what you think. Should monday.com introduce the ability to view archived items on mobile devices? How often would you use this feature if you had it? Tell us in the comments p below.