How to set up recurring tasks with Notion

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There are many productivity and workspace apps on the market, but very few offer the versatility that Notion does. You can turn Notion into anything you want, from a simple note-taking app to a complex task management command center.

Setting due dates is an essential feature if you run your projects and tasks in Notion. But what if you want to create a recurring task?

Unfortunately, the platform does not have a built-in feature that allows you to tag a task as recurring. Fortunately, there is a workaround you may want to try and we’ll show you how to apply it.

How to set up recurring tasks in Notion on PC

Setting up tasks in Notion is probably easier to do if you’re using your computer. Its options are more accessible and you can quickly move elements on the page with the cursor.

When it comes to recurring tasks, you can keep things super simple by creating a list of Recurring Tasks and checking them off one by one as they are completed.

This is not an automated process as you would have to reset the list manually after the tasks are complete. The problem with setting up a recurring task in Notion is that you need to create a formula that works, and to do that you need to know how to write code.

That may not be possible for the average Notion user, or maybe you just don’t want to invest your time in figuring out and then writing the formula. The good news is that other users who have had the same problem in the past have created recurring task templates that you can use.

Use a recurring task template

You can search the internet for the recurring task template for Notion that fits your needs. There are many versions available. However, we will focus on a specific option and explain how to implement it. Is that how it works:

1. Sign in to your Notion account using a web browser.
   
2. In another tab, go to Ultimate Tasks Template for Notion.
   
3. Click on the Double button at the top of the page.
   
4. This action will redirect you to your Notion workspace and open the Ultimate Tasks for Notion template.
   

You’ll see a calendar and some preconfigured projects created by the template author. You can delete projects by clicking on the three horizontal dots and selecting “Delete” from the drop-down menu.

Now, to set up a recurring task using this template, you can click on any date on your calendar and follow these instructions:

1. When a new page appears, give your task a name.
   
2. You can enter additional information, such as a start date, due date, or even a subtask.
   
3. To make it a recurring task, click the Recurring interval (days) property and enter the number.
   
4. You can add additional comments and press Get into to add the task to your calendar.
   

The task will be created instantly and will have a “recurring” icon assigned to it. You will also be able to check the box when the task is completed.

How to set up recurring tasks in Notion on an iPhone

Some Notion users prefer to work on their iPhones and execute their tasks on the go. Notion has an excellent mobile app for iPhone, which offers an excellent user experience, even with some limitations. The Notion mobile app has a designated “Templates” button, but you can’t use it to integrate a template created by a third party. Instead, you can follow these steps:

1. Using your iPhone’s mobile browser, open the Ultimate Tasks Page for Notion to access the recurring task template.
   
2. Select the Double option located at the top of the screen.
   
3. Your iPhone will automatically launch the Notion app. But if it gives you the option to choose between opening the app or continuing with the browser, make sure to select the app.
   
4. The recurring task template will appear immediately in your Notion app.

From there, you can remove elements and edit the layout, as well as view and add the elements you want. But to create the recurring task, here’s what you’ll need to do:

1. Tap the calendar date.
   
2. Enter the task name and other properties, such as start date and priority level, or assign the task to someone else.
   
3. Next to Recurring interval (days)Enter the frequency with which the task should be repeated.
   
4. Once you’re done, go back to the calendar and verify that the task has appeared on the calendar.

Note that you can delete tasks once they no longer need to be repeated.

How to set up recurring tasks in Notion on an iPad

The Notion mobile app for iPad It is the same in features and possibilities as the iPhone application. The only notable difference is the design due to the larger screen.

To grab and implement the recurring tasks template for iPad, you’ll follow the same steps as iPhone users:

1. Go to the recurring task template for Notion through the iPad browser.
   
2. Play the Double in the upper right corner of the screen.
   
3. Your iPad will launch the Notion app automatically or give you the option to select it.

When Notion opens the recurring task template, select an available calendar date to create a new task. You’ll have several different Notion properties to choose from, including naming the task, assigning it to a person, and more. You will also have the option to set that task as recurring. That is how:

1. Beside Recurring interval (days) property, enter the frequency of the recurring task.
   
2. Go back to the calendar and check if the task contains all the properties you selected.
   
3. Repeat as many times as necessary for different tasks.

How to set up recurring tasks in Notion on an Android phone

Android users can get the latest version of the Notion Mobile App and start using it when they are away from home. It’s just as efficient as the iOS app, although it also doesn’t have a built-in recurring task feature.

Fortunately, you can use the same template to ensure you never miss a task in your planner. Open your preferred browser application and follow the following steps:

1. Navigate to this notion template.
   
2. Click on the Double in the upper right corner of the screen.
   
3. If your Android device asks you to choose between Chrome and the Notion app, choose the latter.
   

The recurring task template will appear in your Notion app. It is entirely up to you how you choose to rearrange existing items and whether you will only keep the calendar.

To set up a recurring task, you’ll need to select a date on the calendar, preferably the start date. Then, follow these steps:

1. Give your task a name and add other properties, such as priority level. You can also add a subtask, assign another user to it, or even add more properties for each task.
   
2. Play the Recurring interval (days) property and choose how often the task should be repeated.
   
3. Once setup is done, go back to the calendar and add more tasks.
   

Become the task master in Notion

It’s undeniable that Notion has thought of most situations when it comes to designing a productive workspace. However, executing tasks within Notion can be complicated, especially if a team contains many members; It’s easy to forget a few things here and there.

Instead of manually entering a task every day, week, or even month, it is better to create a recurring task. It may seem unusual that an app as versatile as Notion missed the opportunity to add this feature, but for now that’s the case.

The third-party template we have used in this article is just one option that should work well for many users. But you can find many other solutions online.