How to create a meeting link in Microsoft Teams

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Microsoft Teams is one of the best and most trusted collaboration software for businesses. It has been part of Office 365 since 2016, and its popularity has only increased since then.

One of the reasons so many companies rely on it for remote work is how easy it is to schedule a meeting. You can do this by creating a link and then sharing it with a single person or with an entire team.

This article will discuss how to create and share a meeting link and answer some of the most frequently asked questions about Teams.

How to create a meeting link for Microsoft Teams on PC

Although Microsoft Teams is available for both mobile and desktop devices, many users prefer their PC because they are already working on it.

If it’s your responsibility to schedule a new meeting with an inpidual or even a team, it will require several steps. Here’s how to do it:

1. Open Microsoft Teams to desk and log in to your account.
   
2. Click on the Calendar icon on the left side of the window.
   
3. Then select New meeting in the upper right corner.
   
4. When the new page pops up, enter all the relevant information. Name the meeting, set the exact time, and list all attendees.
   
5. After you have entered all the details, click Save in the upper right corner.
   
6. When the meeting is created, return to the Teams Calendar again. Select the meeting you just scheduled.
   
7. Click on the Details meeting tab and find the Join the Microsoft Teams meeting option.
   
8. Hover over that option and then right-click on it. You will see the options to Copy link either Open link.
   

When you copy the meeting link, you can paste it into your email, Blackboard, or send it through any other platform. People who receive it will need to click it to join the scheduled Teams meeting.

How to create a meeting link for Microsoft Teams on an iPhone

One of the reasons why Teams is a versatile platform for a workplace is demonstrated by the fact that you can schedule or join a meeting from anywhere.

As long as you have a stable Internet connection. That means if you have Teams on your iPhone and it’s time to create a meeting, here’s what you do:

1. Launch equipment on your iPhone and tap the Calendar icon at the bottom of the screen.
   
2. Then touch the + in the upper right corner of the screen.
   
3. This will create a new meeting. Add a title, participants, and a channel if you’ll be using one, and set the time and date.
   
4. Tap Made in the upper right corner of the screen.
   

This will have successfully created the meeting. Then all you need to do is go to Calendar again and tap on the meeting you have scheduled. Then follow these steps to create a meeting link:

1. When you tap the meeting you’ve scheduled from Calendar, switch to Details eyelash.
   
2. Below the meeting title and date and time details, you can see Share meeting invitation next to the share icon.
   
3. When you tap the share option, a pop-up window will appear at the bottom of the screen.
4. Select the app you want to use to send the link. It can be email, WhatsApp, text message or Google Drive, or you can even send it directly to someone in Teams.
   

When the person you shared the link with receives it, all they have to do is tap or click it and join the meeting.

How to create a meeting link for Microsoft Teams on an Android device

It’s not just iPhone and iPad users who have the benefit of taking Teams wherever they go. if you are a Android user, you can also download Teams and schedule or join a meeting with just a few taps.

Fortunately, the Microsoft Teams mobile app for Android works exactly the same as it does on iOS devices. So if you are an Android user, follow these steps:

1. Open Microsoft Teams on your Android device and tap Calendar at the bottom of the screen.
   
2. Now, tap the + symbol.
   
3. You have now created a new meeting. Proceed to name the meeting, add participants and the channel you will use, and set the time and date.
   
4. Play the check mark at the top of the screen.
   

When the meeting is created, it’s time to get the meeting link that you can share with others. Here’s what you should do:

1. Tap the newly scheduled meeting and then switch to the Details eyelash.
   
2. Look for the meeting share invitation below the meeting title and scheduling details.
   
3. Tap the share option and, in the pop-up window, select how you want to share the meeting link.
   

The recipient must click the link to join the Teams meeting.

How to create a Microsoft Teams meeting link in Outlook

Teams is part of Office 365, so it’s no surprise that it’s integrated into Outlook. And if you already use Outlook for work, you’ll be pleased to know that you can also create a meeting and send a link through Outlook. First, you need to make sure you have the latest version of Outlook. Then follow these steps:

1. Open your Outlook desktop client.
   
2. In Calendar, select the time you want to schedule the meeting.
   
3. When the new appointment window opens, click Team meeting from the toolbar at the top of the window.
   
4. Add all meeting details including name, attendees, and time.
5. Make sure below Locationsays Microsoft Teams Meeting.
6. You can also add text to the body of the message.
7. Click on Send in the upper left corner to send the email that will contain the meeting invitation.

But maybe you want to send an email with the link from Outlook and just need to copy the automatically generated link. If that’s the case, instead of clicking “Send,” scroll down and look for the “Join Microsoft Teams Meeting” option.

Then right click on it and select “Copy hyperlink”. Then paste the meeting link into another app or save it for later if you need to resend it.

Additional FAQs

Can I schedule the meeting for the future when I create a meeting link?

When you create the team meeting link, it will be available for 60 days. If after that time no one uses or updates it, the link will expire.

If someone uses it on the 59th day, the expiration date will reset to another 60 days. Therefore, you can schedule a meeting for the future and change the time if necessary; The link will remain active as long as you have the meeting in that period of time.

Join Teams Meeting with One Click

Microsoft Teams may seem like a somewhat overwhelming platform at first, but you’ll soon realize that it’s intuitive and optimized to work with other Microsoft products. Teams integrate naturally if you use Outlook to send emails and schedule an appointment.

And even if it’s not and you want to send a link to someone to join a meeting, with just a few steps you can create the meeting, copy the link, and share it with anyone. And you can do it on both computer and mobile.