For many businesses, video conferencing tools have become a standard part of their operations. The best software solutions allow team members to hear and see each other without difficulty, regardless of their location. But larger groups sometimes struggle to find a program that offers the best value for money while helping all departments improve their performance.
For this reason, we’ve compiled some of the most robust video conferencing tools for larger groups that can help your staff achieve all their business goals.
The best video conferencing software for large groups
The tools below help teams of different sizes around the world. Let’s look at its benefits and potential drawbacks to find the perfect option for your business.
No. 1 – Zoho Meeting
Zoho has created an impressive list of business and networking programs, and Zoho Meeting is not an exception. Depending on the package that best suits your organization, you can invite up to 3,000 people to join a video or audio call.
Another area where Zoho Meeting excels is customer service. The support team will work diligently to update your plan within minutes if you accidentally chose a package that doesn’t suit your staff.
What customers appreciate most is that it doesn’t lock its conferencing features behind paid tiers. Each paid version offers phone numbers, email scheduling, meeting recordings, and more.
Remote and hybrid workforces are always at risk of cyberattacks, but that’s not a problem with this powerful conferencing tool. It relies on strong security practices to protect shared files from threats. Whenever you share information through Zoho MeetingThe data remains between you and the intended recipient.
#2 – TeamViewer Meeting
TeamViewer, formerly called Blizz, prides itself on its many collaboration features. Supports 4k screen sharing, screen drawing and file sharing, allowing call participants to distribute documents and make engaging presentations.
If your group focuses on generating innovative ideas and sharing quality content, TeamViewer Meeting has your back.
While the free version only allows meetings with five participants, couples plans accommodate larger teams. Depending on the plan you select, you can invite up to 50, 100, and 300 participants to join an audio or video call.
The software integrates with other business and networking tools, including Amazon WorkSpaces, Zendesk, Salesforce, Microsoft Teams, and Atlassian.
#3: Google Meet
Designed as an updated replacement for Hangouts, Google Meet is available to all users with a free Google account.
It has meeting capacity of 100 people, robust screen sharing modules, and exceptional mobile functionality.
Although the free version works well for standard audio and video calls, you may want to upgrade to one of the paid Workforce plans. Doing so unlocks social media integrations and whiteboard tools.
Another benefit of this software is that all plans provide access to productivity services. Your staff can use the tool’s calendar application, spreadsheet software, and word processor.
While Google Meet’s interface isn’t the most intuitive, the program’s affordable price and data encryption make it a good investment for most organizations.
#4: GoToMeeting
This popular conferencing software improves customer contact and remote collaboration. Its streaming capabilities and robust features make hosting and joining a meeting a breeze.
The software excels at helping teams take a simple and easy approach to video conferencing. You can enjoy free audio, real-time presentations, screen sharing, and mobile whiteboards at affordable prices.
The interface is responsive and easy to use, perfect for organizations where not all employees are tech-savvy. GoToMeeting is available in over 190 countries and allows you to invite up to 250 call participants. You can sign up for a free, no-obligation trial to test out the program’s conferencing capabilities.
#5: RingCentral Video
RingCentral focuses on hassle-free conferencing, allowing users to schedule and host meetings without downloading add-ons or other software.
HD video and audio quality ensures that all attendees will remember the key points of your sessions. The elegant interface features a simple control panel with a user panel that helps team members easily navigate the program. The cloud-based software supports different platforms and you can join a meeting through your computer, mobile device or tablet.
Most importantly, RingCentral has implemented advanced encryption protocols, authentication practices, and firewalls to protect user data and eliminate external threats.
Although some users find the mobile app somewhat buggy, they appreciate the platform’s detailed analytics. You’ll be able to monitor which departments are most active during meetings, receive notifications about connection issues, and more.
At first glance, RingCentral Video seems like a simple app, but its collaboration and conferencing capabilities are hard to beat, especially for teams on a budget.
No. 6 – Storm Live
If your organization hosts webinars and other live events, you’ll need a tool to help you create a personalized experience for all participants. That’s where Livestorm comes in.
The software is easy to set up and you can even run events on autopilot. With a few simple clicks, you can schedule YouTube videos and pre-recorded sequences to play during your stream, and that’s it! While the audience follows the webinar, you can focus on moderating the chat and answering questions from attendees, potential clients, and colleagues.
Additionally, Livestorm integrates with Zapier, meaning users can set up a payment channel without installing third-party software.
The free version supports events with a maximum of 10 participants, so larger groups should opt for one of the paid plans. Depending on the payment level that suits your needs, you can host webinars and conferences with 100, 250, or 1,000 attendees.
No. 7 – Webex
Cisco, a well-known technology giant, developed Webex, so it is no surprise that this software combines conferencing capabilities with collaboration and messaging features.
Webex is a great option for live webinars, conferences, interactive presentations with videos and slides, and IT support.
Cisco has previously worked on innovative cybersecurity solutions and implements many sophisticated protection protocols in this easy-to-use tool. No matter which plan you choose, Webex will encrypt all data, giving all meeting participants peace of mind.
Depending on your organization’s budget, you can host meetings for up to 3,000 participants, which is useful for corporations that specialize in online classes, tutorials, and webinars.
Thanks to the program’s excellent connection speeds, all participants can enjoy a seamless user experience with unmatched audio and video quality.
Additionally, Webex supports integration with other platforms such as Outlook, Google Cloud, and Google Workspace. This feature allows you to schedule meetings, send invitations, and see when all staff members are available.
Because the software is platform agnostic, users can join meetings from virtually any device.
Although relatively easy to use, Webex lacks the customization options of some of its competitors.
No. 8 – Any meeting in between
Intermedia AnyMeeting is an easy-to-use service with advanced features that help corporations of all sizes improve their communication and operations. The stacked software offers users automatic transcription, whiteboarding functionalities and screen sharing options.
The Pro level features end-to-end encryption, enhanced meeting security, and recording and transcription tools. It also allows hosts to invite up to 100 participants.
If you decide to host a larger event, the Enterprise level increases the number of participants to 200.
While the program does not offer a Linux client, it is compatible with Windows, macOS, iOS, and Android products.
No. 9 – For which
Although Whereby is primarily aimed at solopreneurs and freelancers, it is also ideal for larger teams.
There is no need to download additional third-party apps to schedule a meeting. Best of all, anyone with a link can make a call at no additional cost.
Participants do not have to download the software or undergo a tedious registration process.
Users can register for the free tier for meetings with up to 100 attendees. To host events with more than 100 guests, you will need to upgrade to one of the paid plans. The program works on any smartphone, tablet or computer with a browser such as Safari or Google Chrome.
Choose the best platform for large groups
While many virtual meeting programs support one-on-one calls, not all are suitable for larger video conferences. The above options enable teams around the world to achieve their business goals and have useful features such as meeting transcription, app integration, and mobile functionality.
Of course, the final decision is up to you, so remember to look for beginner-friendly software with excellent customer support, a free trial, and unmatched security measures.
