If you’re a small business owner, you know how demanding running errands can be. You have to keep track of a lot of things to make sure everything runs smoothly. If you fall behind or lose focus, it can cost you time and money.
Running a small business may seem easy to the uninitiated. However, there is a lot going on behind the scenes. Fortunately, many solutions help you keep all those tasks and projects in one place.
In this article, we’ve rounded up the best project management software solutions to help you manage your small business.
The best project management software for small businesses
Our list of the best project management tools focuses solely on the software that is the best solution for managing small businesses. The apps and programs on the list should provide you with the following features:
- Task management
- Resource management
- Flexible display
- Team collaboration
- Easy to use
- Integrative
We also consider the price range, offering you software options with the best value for money. Many of these solutions offer free plans that include essential features.
Zoho
Zoho Projects It offers a number of features that can make it an attractive option for many small businesses. Here are several reasons why Zoho could be a strong candidate:
- Comprehensive project management features: Zoho Projects offers a wide range of features such as task management, time tracking, project planning and coordination, Gantt charts, document management, and bug tracking. These features can help small businesses keep their projects well organized and running smoothly.
- Affordability: For cost-sensitive small businesses, Zoho Projects offers a variety of pricing plans, including a free tier and reasonably priced options for more advanced features. This affordability can make it easier for small businesses to access a robust project management tool.
- Integration– Zoho Projects can be integrated with other Zoho applications such as Zoho CRM, Zoho Invoice and Zoho Docs, providing an all-in-one solution for businesses already using these tools. Additionally, it can be integrated with other popular applications such as Google Workspace, Microsoft Office 365, and Slack, which can be beneficial for companies that already use these services.
- Scalability: As a small business grows, its project management needs are likely to grow as well. Zoho Projects can scale to meet these growing needs, offering more advanced features and capabilities as your business expands.
- Easy to use: Zoho Projects is generally known for its easy-to-use interface, which can help reduce the learning curve for team members who are new to project management software.
- Customer Support: Zoho offers a variety of support options, including email support, live chat, and a comprehensive knowledge base. This can be especially useful for small businesses that may not have a dedicated IT team.
Asanas
Asanasmade our list as it offers all the essential project management tools. It is easy to use with an intuitive user interface. Feature-rich, it’s a great choice for small businesses that need a simple management tool without sacrificing functionality.
If you need to organize your work and projects efficiently, Asana is the way to go. It offers many features that you can customize according to your business needs. Gather your work into shared projects, break it down into easily manageable chunks, or create subtasks to navigate your workload efficiently. Excellent collaboration features are another strong point of this tool, allowing you to share project data easily.
This software has received mostly positive user reviews.. Statistics show that Asana has made teams 1.45 times more efficient. More than half of users say it helps them get more work done.
Asana has a free plan that includes essential project management features like messaging, activity logs, multiple project views, and file storage. However, if you manage basic projects, you will need more than 15 users to stay on the free plan forever.
Asana is a smart investment due to its competitive pricing. It gives you a versatile set of features for a modest fee, so businesses with any budget can easily afford it.
Sprints
The agile work methodology is essential in today’s changing business landscape. Project management tools likeSprintshelping businesses of all sizes embrace uncertainties and adapt to change quickly. Sprint is a great next-generation tool for running a small business because of its alternative approach to organization.
Sprints take the agile approach and simplify project management by focusing on collaborative work and cross-functionality. It allows distributed teams to exchange ideas and work together from remote locations and devices, providing a high level of project collaboration.
Teams can view elements of project activities to have a clear overview of all aspects of the project. The project feed feature emulates social media and allows members to post status updates, providing quick feedback from the team.
Agile companies are known for continuous improvement and Sprints offers many features that increase transparency and productivity, generating value. These features include collaborative project feeding, reporting and statistics generation, and tracking project goals.
The dashboard feature allows you to see your project from a bird’s eye view, giving you a broader view of your project. One of the best features Sprints offers for small businesses is seamless integration. It allows you to connect it with other applications in the suite or integrate it with third-party software.
This tool offers a free forever plan that allows you to manage three projects at once. If your workload is larger, you can contact the developer team to schedule a pricing plan consultation and request a personalized demo.
Trello
TrelloIt is our best option in terms of ease of use. This tool uses drag-and-drop dashboards to navigate tasks and is the easiest to use on this list. It is a perfect option for small businesses that do not need advanced project management tools. Trello offers the essentials, making it an ideal solution for simple projects.
Despite focusing on simplifying the user experience, Trello offers some great work management features. Team collaboration is just one of them and Trello provides a wide range of tools.
It has great automation tools that make workflow coordination efficient. Your automation robot, Butler, does all the work for you, setting up the desired actions and commands in the program. Additionally, you can automatically set due date alerts, notify team members, or move task cards between columns.
Small businesses love Trello for the app’s extensive functionality. Use the Power-Up feature to integrate with apps like Slack, Zoom, Microsoft Teams, or Google Drive. You can enhance Trello functionality within the app using Power-Ups for analytics, reporting, file management, communication, and more.
Trello has a powerful mobile app that allows you to manage projects on the go. The app includes everything the desktop version has and provides a valuable platform for operating small businesses efficiently. Trello offers a free forever plan that offers ten boards per team. The price is still reasonable if you need to upgrade, as the paid plan is only $5 per user.
monday.com
The visual approach to project management makes monday.com stand out from the competition. Collaboration and having a clear vision of projects boost their efficiency. This tool is suitable for businesses of all sizes due to its simple yet rich user interface.
The defining quality of monday.com is the emphasis on the visual concept of project management. Use a bright color scheme to visually organize project details, such as task and progress views. Monday.com simplifies task delegation, integration and project tracking by providing intuitive and customizable dashboards. Users often compare its layout to Excel spreadsheets, with some additional organizational features.
Collaboration improves when using monday.com. This tool offers features ranging from detailed project planning and economic workflow management to resource allocation and time coordination. Agile project management is at the core of this tool’s functionality and provides the perfect platform for team collaboration.
Monday.com is a flexible platform for simple and complex projects. You can customize this tool according to your business needs. Columns are one of the best features of monday.com and you can use them to sort data by numbers, people, text, team, grades, and more.
It is reasonably priced considering the features it offers. Prices vary depending on the size of the equipment, making it perfect for small business needs. Currently, monday.com rates range from $39/month to $1,599/month, billed annually.
TeamGantt
Another great option on this list isTeamGantt. This cloud-based project management software uses Gantt charts to streamline management tasks.
Gantt charts provide a simultaneous overview of all parts of the project. You can view and track each item with a timeline layout. This feature allows project managers and teams to see essential details about multitasking and task prioritization. You can share and edit these charts, facilitating efficient collaboration.
It is the best option for small businesses that require an intuitive and easy-to-navigate tool. TeamGantt is perfect for teams who want to improve their time management skills, avoid delays, and improve efficiency.
TeamGantt displays versatile views, including a task list, calendar view, or kanban-style board. This tool provides a clear overview of the entire project and helps you manage tasks, deadlines and resources efficiently and systematically.
TeamGantt has a free trial plan that is also available for personal projects. It has a specific pricing plan that requires managers to pay for usage while remaining free for the rest of the team.
Stay on top of your game
Ensuring your small business performs well is mandatory for its longevity. You need to ensure that everyone involved in the project has a clear idea of the assigned task and its completion date.
Using any project management app on this list will save you from having to go back and forth with management tasks. Instead of disorganizing it, you can put the project details in the app and share them with the team.
Have you ever used project management software? Which solution was most useful for running a small business? Tell us in the comments below.
