How to select multiple emails in Gmail

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Gmail is one of the most used email clients in the world, with more than one billion users. To make email management easier, they recently introduced keyboard shortcuts that help you delete, tag, or move your emails with just a few clicks.

If you’re wondering how to best use shortcuts, read on. In this article, we’ll show you numerous ways to select multiple emails and organize your Gmail quickly and efficiently.

How to select multiple emails in Gmail in a web browser

Selecting multiple emails is a simple action in Gmail and you can do it in different ways. Since each email has a small square to its left, you can use the cursor to mark the emails you want and then decide how you would like to manage them. Here’s how to do this:

1. Open your Gmail Inbox.
   
2. Click on the box in front of the first message in your inbox.
   
3. Press and hold the Change key.
   
4. Now, click on the last message and all the others will be selected.
   
5. Release Shift and decide what you want to do with the emails.

If you want to select specific emails, hold down the Alt key (for PC users) or the Command key (for Mac users) and click the box to the left of each email you want to choose.

Another way to do this is to type a name or email address in the search bar and select the emails you want to delete. This way you’ll avoid endless scrolling through your inbox and find exactly which emails you need. If all the emails you want to see come from the same email address, you can select them all and then add a label, move them, or delete them from your Inbox. Is that how it works:

1. Type a name or email address in the search box.
   
2. When you see all the emails listed, you can decide how to manage them.
   
3. Once you’re done, click “Inbox” and repeat the process.
   

If you want to sort your inbox, you’ll need to select a lot of emails based on specific criteria. This approach could work very well:

1. Open your Gmail account.
   
2. Open a label or any other folder with emails.
   
3. Click the down arrow next to the main checkbox and choose which category you want to select. You can choose Select all or a specific type like Unread either Star-strewn.
   
4. Decide what you want to do with the selected emails.

How to select multiple emails in Gmail on a Mac

Gmail is one of the most used email services. However, it doesn’t come with a desktop email client, so you can’t download the Gmail app on a Mac. But you can connect your Gmail account and access it from your desktop using the Mac Mail app. This is what you should do:

1. Open the Mail application and click Add Account.
   
2. Gonna Choose an email account provider and select Google from the menu.
   
3. Click on Continue and Open Safari.
   
4. Go to your Gmail account and sign in with your credentials.
   
5. When asked about permissions, click Allow.
   
6. You can decide to sync your notes, contacts, and calendar if you wish.
   
7. Eventually, you’ll see Gmail in the sidebar of your Mail app.
   

Now that you know how to use Gmail on your desktop, you can select multiple emails the same way you would on any other device. You can select messages based on message criteria and search filters or use manual methods to manage emails. Depending on the number of emails you need to organize, you can choose one of these approaches.

• Click on the email above. Hold the Change and select the last email. This is the fastest method if you want to select multiple emails that appear consecutively.
  
• Select an email, press and hold the button Domain and select multiple emails. Use this method when the emails you are working with are not consecutive.
  
• Use the magnifying glass icon in the upper right corner to search by Subject or Sender. Then, use one of the keyboard shortcuts listed above to select multiple emails with those parameters.
  
• If you want to select all emails easily use the Command + A keyboard shortcut.

How to select multiple emails in Gmail on Windows 10

If you decide to use Gmail through the Windows Mail desktop app, you need to make sure they are synced. Once you finish the process, you can start taking care of your emails and organizing them according to your needs. This is how you can connect your Google account to Windows Mail:

1. Open the Windows Mail app.
   
2. Click on Add Account and select Google from the account list.
   
3. Enter your Gmail address and password and click Next.
   
4. Click Allow to allow Windows to access your Google account.
   
5. Enter the name you want to use in your emails.
   
6. Click Made.
   

Selecting emails is very easy when it comes to Windows Mail. You have to hold the Control and click on the messages you want to select or use Shift + click to select several in a row.

How to select multiple emails in Gmail on an iPhone or iPad

The Gmail app offers the same functionality on your phone, tablet, or computer. Unfortunately, there is only one way to select all your emails when selecting multiple emails. You will have to touch each and every one of them and then decide your future actions.

However, if you access Gmail through the Mail app for iPhone and iPad, there is a faster way to select your email. This is what you should do:

1. Open the Mail application.
   
2. Select a folder.
   
3. Click on the Edit button located in the upper right corner.
   
4. Start selecting emails by tapping the circle on the left.
5. Once you’ve selected all your emails, decide whether you want to archive them, delete them, or mark them as read/unread.

How to select multiple emails in Gmail on Android

This is how you bulk select emails on your Android phone.

1. Open the folder with the emails you want to delete.
   
2. Tap twice email icons to select emails.
   
3. Once you select all your emails, decide whether you want to archive them, delete them, or mark them as read/unread.
   

Frequent questions

Selecting multiple emails shouldn’t be a complicated process. If you have more questions, read on for answers.

How do I select all the emails in my inbox?

Over time, the number of emails in your inbox can grow substantially. If you have too many to work with using the methods mentioned above, Google offers us a useful option using a web browser.

To select each email associated with your Gmail account, click Mark all box in the upper right corner. Then click Select all [number] inbox conversations.

Can I select only emails that have attachments?

Yeah! But you will need to take a few steps to do so. It’s worth mentioning that this is much easier in a web browser than on other platforms. To select multiple emails filtered by those that contain attachments, do this:

1. Open Gmail in a web browser and log in to your account. Then write has: attached file in the search bar.

2. Use the Shift+click either Alt (command if you’re using a Mac) + click key command to quickly select the emails with attachments you would like to work with.

Conclusion

Selecting emails from your Gmail account is not complicated at all. You can delete old messages efficiently with some simple tricks like using Change or a master checkbox. Even if you need to delete your entire inbox, it won’t take you long.

Now that you know everything about deleting emails on various platforms and devices, you can start cleaning up your inbox. What’s more, you can even export all your data and use it on a new platform. How often do you clean your inbox? Did you have any problems doing it before?

Tell us more about it in the comments p.