How to save an Outlook email as PDF

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Saving an email as a PDF is more secure than simply saving it in your online mailbox, where it can be difficult to find or accidentally delete. With this method, you will also have it available for offline viewing if you cannot connect to the Internet.

An Outlook email can be saved as a PDF with just a few easy-to-follow steps. This article will explain how to do this using a variety of different devices.

Save an Outlook Email as PDF on Windows PC

Saving an Outlook email as a PDF on a Windows PC is a safe way to save an email. It will be much easier to locate than searching your entire mailbox, and it will also be available to view offline. To do so, follow the simple steps below:

1. Open Outlook and find the email you want to save as a PDF.
   
2. From the menu, click “File” and then “Print.”
   
3. Next, from the drop-down menu, select “Microsoft Print to PDF.”
   
4. Click “Print.”
   
5. In the “Save print output as” pop-up box, give your file a name and select a folder where you want to save the PDF.
   
6. Click Save.”
   

Your email is now saved on your PC as a PDF, securely and available for offline viewing.

Save an Outlook email as a PDF on a Mac

You can save an Outlook email as a PDF on a Mac in a few easy steps. Your email will be available to view offline and will also be safe on your Mac.

1. Open Outlook and find the email you want to save as a PDF.
   
2. Click “File” in the menu bar.
   
3. Select “Print” from the pop-up menu.
   
4. Under “Destination” in the drop-down menu, select “Save as PDF.”
   
5. Choose where you want to save the PDF and click “Save.”
   

You can now view your email as a PDF right from your Mac.

Save an Outlook email as a PDF on an iPad

Saving an important Outlook email to your iPad as a PDF is a sure-fire way to ensure it’s easily found and available for offline viewing. This can be executed in a few easy-to-follow steps.

1. Open Outlook on your iPad by tapping its icon on the Home screen.
   
2. Locate and tap the email you want to save as a PDF.
   
3. At the bottom of the screen, tap the arrow icon pointing left.
   
4. In the pop-up window, tap “Print.” This will open the “Printer Options” screen.
   
5. Next, you need to enlarge the thumbnail. Place two fingers together on the email thumbnail image and slowly spread them apart. Your message will now appear as PDF pages.
   
6. In the upper right corner of the screen, tap the box icon with an arrow pointing up. A menu will now appear at the bottom of the screen.
   
7. Tap “Save to Files.” This will open file explorer.
   
8. Tap “Documents and Photos” and select where you want to save the PDF.
   
9. In the upper right corner of the screen, tap “Add.”

Your email is now secure and saved on your iPod.

Save an Outlook email as a PDF on an iPhone

You can save your important Outlook email as PDF using your iPhone in a few easy steps. This will allow you to easily view it offline and will also be secure. To do so, follow the steps listed below:

1. Open Outlook on your iPhone by tapping its icon on the Home screen.
   
2. Locate the email you want to save as a PDF and tap it.
   
3. Tap the three vertical dots in the top right corner.
   
4. Tap “Print” on the pop-up window. The “Print Options” screen will open.
   
5. Zoom in on the message thumbnail by placing two fingers together on the screen and slowly spreading them apart. Your message will now appear as PDF pages.
6. Select the box icon with an arrow pointing up. A menu will now appear at the bottom of the screen.
7. Tap “Save to Files.” This will open file explorer.
   
8. Now tap “Documents and Photos” and select where you want to save the PDF.
   
9. Tap “Save” in the upper right corner of the screen.
   

You can now view your email as a PDF. It is secure and available for offline viewing.

Save an Outlook email as PDF on an Android

Unfortunately, there is no direct way to save an Outlook email as a PDF on an Android without using additional software. There are many different software plugins available to achieve this. An alternative is to open Outlook on a desktop or laptop computer and save the email as a PDF using the methods described in this article for PC or Mac. Once you have saved the file as a PDF using these methods, you can easily upload the PDF to your Android by emailing it to your personal email, opening it on your Android and then simply saving it to your device.

Save Outlook emails as PDF without header

There may be times when you want to save an Outlook email as a PDF but do not want the header to be displayed for security or privacy reasons. There is a way to achieve this without downloading any add-on software. To save an email as a PDF without headers, follow the steps below:

1. Open the email you want to save without a header.
   
2. Click the “Reply” button at the top of the screen as if you were replying to the sender.
   
3. Delete all the header information at the top of the screen.
4. Select “Print” and then “Save to Files.”
   
5. Select where you want to save the PDF and select “Save.”
   

You have now saved an email as a PDF without the header information.

Save Outlook Email as PDF with Images

It is possible to save an Outlook email as a PDF with images. There are some advanced ways to achieve this with the help of converters or add-on software, but we will show you the easiest and most direct method.

1. Open the email that you want to save as a PDF with images.
   
2. Click “File” and select “Save As.”
   
3. In the “Save As” drop-down box, select “Save as HTML” and choose a location to save it to your device.
   
4. Next, open the saved HTML file with Microsoft Word.
   
5. With the file now open in Microsoft Word, select “File” and then “Save As.”
   
6. Here you will need to select “PDF” and again choose a location to save the file on your device.
   
7. Select “Save.”
   

Your email has now been saved as a PDF with images.

Save Outlook email as PDF automatically

Currently, Outlook does not have a feature to automatically save emails as PDF. To do this, you will need to download complementary software that will automate this process. There are many to choose from, each with different functionality and methods.

Such add-on software can be configured to automatically save incoming emails as PDFs to a given file location. For more information on how to do this, see the specific instructions for the software of your choice.

Your important email is now safe and secure on your device

You’ve now learned how to save an Outlook email as a PDF on a variety of different devices. Each method achieves the same goal: being able to store an email on your device and being able to view it offline.