Device links
Notion is a powerful tool for keeping all your coworkers and teammates connected in one space. Members can seamlessly share, edit, and collaborate on pages and projects. This is a great way to ensure everyone is (literally) on the same page and informed.
Sometimes a user may want to add a guest to a specific page, someone who is outside of their team. It could be a consultant or perhaps an expert in a particular field. If you’re not sure how to add a guest in Notion, then you’ve come to the right place. In this article, we will discuss how to add a guest. You can do this through the mobile app or the desktop version.
How to add a guest in Notion on PC
Notion keeps members of the same work team connected. Members will have access to pages and databases containing the information they will need to do their jobs. But what if you want to give access to this information to someone outside your company? Notion makes it easy to invite guests. To learn how to do this, follow the instructions below.
- Sign in to your notions account.
- Go to the page you want to share with a guest.
- Using the menu at the top right of the page, click “Share.”
- From the drop-down menu, type the email address of the guest you want to invite in the search window.
- Just to the right of the search window, you can choose the level of access they will have. Options include:
- Full access: the guest will be able to edit and also share the page with others
- Can edit: They can edit the page but will not have permission to share it with others.
- Can Comment: This level only allows guests to view and comment on the page, and they cannot edit or share it.
- Can View: With this permission, a guest can only view the page.
- Tap the blue “Invite” button.
The guest you invited will receive an email containing a link to the page. If you are not already using Notion, you can register to access your page.
How to add a guest in Notion from a mobile device
Keeping all your teammates and collaborators connected in one place is one of Notion’s strengths. Direct access to the information contained on its pages keeps everyone informed. But what if you want to add a guest, someone outside your circle of coworkers? You can easily add guests to your pages by inviting them through the mobile app. To do so, follow the steps below.
- Start the Application of notions using your mobile device.
- Sign in if prompted.
- Navigate to the page you want to share.
- Press the blue “Share” icon.
- Enter the email address of the guest you want to invite.
- Select the level of access you want to grant your guest.
- Full access: the guest will be able to edit and also share the page with others
- Can edit: They can edit the page but will not have permission to share it with others.
- Can Comment: This level only allows guests to view and comment on the page, and they cannot edit or share it.
- Can View: With this permission, a guest can only view the page.
- After you’ve given your guest the appropriate access level, tap the “Invite” button.
Your guest will receive an email containing a link to your Notion page. Once they click the link, if they don’t have a Notion account, they will be asked to sign up for a free account.
Frequently asked questions
Is there a limit to how many guests I can add?
The answer depends on the Notion plan you are currently using. For free Personal Plan users, there is a limit of five guests per workspace. If you are using one of the paid plans, you can invite an unlimited number of people to the workspace. However, please note that there is a limit of 1000 guests per page.
I added a guest but he became a member immediately. How did that happen?
Guests are immediately added as members if you have the Allowed Domains setting enabled. You can disable this feature by going to Settings & Members, located in the left sidebar.
Adding a guest in Notion is easy
Notion makes it incredibly easy to add a guest to your page, whether using the mobile app or your desktop computer. Simply log in to your account and go to the page you want to share. You’ll have the option to give guests full or limited access. If you’re not already using Notion, the link you’ll receive in an email will ask you to sign up for a free account.
