How to automatically forward emails

Are you tired of sending emails manually? Does the thought of receiving mass emails make you sick to your stomach? If your answer is yes, then read on.

Understanding auto-forwarding ensures that you’ll never miss a single email, no matter where you are or what you’re doing.

In this article, we’ll take a look at the ins and outs of automatic email forwarding based on your chosen device and email app.

Take a look to find out more.

How to automatically forward emails in Outlook on a mobile device

Knowing how to automatically forward an email to your smartphone can save you a lot of time. You may be on vacation and don’t want to deal with the hassle of manual forwarding. Or maybe you’re looking to reach a broader business audience and speed up the process.

Whatever the reason, setting up auto forwarding on your phone can be very helpful. However, you won’t be able to set up automatic forwarding in Outlook directly from your mobile device. Instead, you can do this by signing in to your desktop Outlook account and changing the auto forward settings. This will also automatically connect to your mobile device.

Here’s how to do it:

1. Sign in to your Outlook account on your desktop.
   
2. Select “Settings” located at the top of the page and then “See all Outlook settings.”
   
3. Press “Mail” and then “Forward.”
   
4. Click “Start Forwarding” and select “Save.”
   

Once you have completed these steps, automatic forwarding should be available in your Outlook account on your mobile device.

How to automatically forward emails on PC

Depending on your email account, turning on auto-forwarding from a PC is a relatively simple process. Here’s a guide on how to do it, depending on your chosen account.

Gmail:

1. From your desktop, open your Gmail account. Please note that you can only forward messages to a single Gmail address.
   
2. Click “Settings” and then “See all settings.”
   
3. Press the “Forwarding and POP/IMAP” tab.
   
4. In the “Forwarding” section, press “Add a forwarding address.”
   
5. Click “Next,” then “Continue” and “OK.”
   
6. Select the verification link sent to your email and refresh your browser.
   
7. Click “Forward and POP/IMAP” again and select “Forward a copy of incoming emails to.”
   
8. Choose an option for Gmail’s copy of your emails.
   
9. Save Changes.
   

Windows Mail:

1. Open “Windows Live Mail.”
2. Select the “Folders” tab and then click “Message Rules.”
3. Go to “Email Rules” and select “New.”
4. In the “Select one or more actions” window, check “Forward it to people.”
5. Where it says “To edit this condition,” click the “Underlined words” option and then “Contacts.”
6. Find and select your other email address and press “OK.”

Panorama:

1. Sign in to your Outlook account on your PC.
   
2. Select “Settings” located at the top of the page and then “See all Outlook settings.”
   
3. Press “Mail” and then “Forward.”
   
4. Click “Start Forwarding” and select “Save.”
   

How to automatically forward emails from a specific sender in Outlook?

Outlook 2013 is perhaps the most popular free email service, especially for businesses.

To automatically forward emails from a specific sender, you’ll need to create some rules. The following method will guide you in this process:

1. Under “Mail,” click “Home,” and then click “Rules.”
2. Go to “Manage rules and alerts.”
3. Select “New Rule” under the “Email Rules” tab, which will take you to the “Rules Wizard.”
4. Once you are in the “Rules Wizard”, select “Apply rule on messages I received” and click “Next”.
5. Check the “Forward to people or public group” option.
6. In the “Rule Address” box, type the email addresses of the recipients.
7. Click “OK” and then “Next.”
8. Type a name for the new rule in the “Step 1” box and check “Activate this rule.”
9. Click Finish.

How to automatically forward emails in Gmail on a mobile device

Setting up auto-forwarding is a convenient way to move incoming messages from your Gmail account to a different address.

Unfortunately, you will only be able to activate auto-forwarding by accessing Gmail on your desktop and not directly from your mobile device. However, once you have enabled the feature, it will automatically work on your mobile as well. You’ll receive a notice in your inbox within the first week after you turn on auto-forward as a reminder that the feature is turned on. Here’s how to do it:

1. Open your Gmail account in a browser.
   
2. Select the gear icon located in the upper right corner, then click “See all settings.”
   
3. Press the “Forwarding and POP/IMAP” tab.
   
4. Click “Add a forwarding address.”
   
5. Enter the email address you want to forward messages to, click “Enter,” and then close “Settings.”
   
6. Go to your “Inbox”, confirm the action and return to your Gmail account.
   
7. Go back to “See all settings” and then select “Forwarding and Pop/IMAP.”
   
8. Click “Forward a copy of incoming mail to” and select your email result from the drop-down menu.
   
9. Save the changes you have made.
   

How to Automatically Forward Emails in Gmail on PC

Here’s how to successfully set up the auto-forward feature from your Gmail account on your PC:

1. Sign in to your Gmail account.
   
2. Click “Settings” and then “Forwarding and POP/IMAP.”
   
3. Select “Add a forwarding address” and then enter the address you want to forward to.
   
4. Review and accept the verification email in your inbox. Accept this and return to “Settings”.
5. Click “Forwarding and POP/IMAP” again.
   
6. In the “Forwarding” section, press “Forward a copy of incoming mail to,” then select what you would like to happen to the original copy.
   
7. Select the “Save changes” option.
   

How to automatically forward emails from a specific sender in Gmail

Let’s say you receive an email to pay your bills and you want to forward it to your spouse so they can sort it out. This scenario can be facilitated by triggering automated emails from a specific sender. Here’s how to do this through your Gmail account:

1. Sign in to your Gmail account in a web browser.
   
2. Click on the “Settings” option in the upper right corner.
   
3. From the available options, select “Forwarding and POP/IMAP”.
   
4. Select “Add forwarding address” and proceed to type the forwarding address.
   
5. Select “Next.”
   
6. You will receive a notice asking you to confirm that the email you entered is correct. Select “Continue.”
   
7. Google will then send a confirmation message to the email address. Copy the confirmation code next to where it says “Verify” under “Forwarding and POP/IMAP.”
   
8. Click “Create a filter” and fill out the information box that appears.
   
9. Select “Create Filter.” Your changes are saved automatically.
   

Additional FAQs

How do I remove auto forwarding?

The auto-forward feature is great, but sometimes you may want to manually check your emails so you don’t miss anything. Here’s how to turn off the feature based on your email account.

Gmail:

1. Sign in to the Gmail account with the forwarded messages on your computer.

2. In the right corner, click “Settings” and then “See all settings.”

3. Select “Forwarding and POP/IMAP”.

4. Under “Forwarding,” click “Disable Forwarding.”

5. Save your work by pressing “Save Changes.”

Panorama:

1. Open your Outlook account and select the “Tools” menu.

2. From the list, choose “Rules and Alerts”.

3. Uncheck the checkbox next to the rule you want to disable (in this case, automatic email forwarding).

4. To delete the rule completely, highlight it and then press “Delete” from the available tabs.

iCloud Mail:

1. Sign in to your “iCloud Mail” account and choose “Preferences” in the sidebar.

2. In the “General” panel, deselect “Forward my email to”.

3. Click “Done”.

Is there a way to set up email forwarding using a mobile phone?

While popular email accounts like Gmail, Outlook, and iCloud don’t let you turn on auto-forwarding through your mobile device, there is an alternative option. You can download the Your email app, which gives you the option to set up the auto forwarding feature on your smartphone.

Automation innovation

In this digital age, the way we communicate is constantly evolving and email forwarding plays a crucial role in keeping us connected.

With the innovative help of automatic forwarding, the entire procedure becomes even easier. No longer will you have to spend hours of your time sorting through mass emails before you’ve had a chance to have a cup of coffee.

Do you use auto-forward when sending emails? Has it made things easier? We’d love to hear your thoughts in the comments below.