Device links
Whenever you want to save time when recreating information from a document, copy and paste are some of the most basic and essential functions, regardless of the structure and program you are using. In addition to saving time, copying a table reduces the possibility of making errors.
If you’re wondering how to copy a table in Notion, the platform that conveniently combines productivity apps, we’re here to help. This article will provide a detailed guide on how to do this and explain the difference between mirroring and creating a linked database.
How to copy a table in Notion on a Windows PC
If you’re using a Windows PC and want to copy a table into Notion, you’ll be happy to know that you can do it in two different ways. Depending on your preferences, you can choose to copy or duplicate your table.
Here’s how to copy a table in Notion using your Windows PC:
- Open notion.
- Find the table you want to copy in the left menu.
- press the three points next to the table name.
- Press Double. You can also save time and hold the button Ctrl + D shortcut to duplicate your table.
You’ll see the copy appear just below the original table in the left menu.
You can now rename and modify the new table. If you want to move it to better organize your lists, make sure you have selected the correct item before trying to drag it.
Note that by copying your table using this method, you will be able to modify your copy without affecting the original version. The copy is completely independent and you can customize it, change pre-existing data, add columns or rows, etc. The method is great if you only use the original table structure.
But what if you want to edit the copy and the original file simultaneously? We have a solution for that too; just follow the steps below:
- Open notion.
- In the left menu, find the table you want to copy.
- press the three points together with him.
- Press Copy link.
- Browse to the file where you want to insert the link.
- Press Ctrl + V to paste the file.
- You will see that a menu appears with three options. Press Create linked database.
You have successfully created a copy of your table. Note that when you modify one, you will also modify the other. People often use this method to add or remove specific content from their tables and keep the rest. You don’t have to be afraid of losing some data or forgetting to change a number. Notion will do it for you with this method.
How to copy a table in Notion on a Mac
Copying a table in Notion to a Mac device is a simple process and only requires a few steps. As with the Windows version, there are two ways to copy a table in Notion on a Mac.
This is the first way:
- Open notion.
- In the left menu, locate the table you want to copy.
- press the three points to open options.
- Press Duplicate. Alternatively, you can use the Command + D shortcut instead.
The copy will now appear below the original table.
With this method, you create a separate version of the original table. You can edit it and the original version will remain unchanged since the two are not linked.
If you want to edit both the original and the copy simultaneously, use the second method:
- Open notion.
- Select the table you want to copy.
- press the three points to access the options.
- Press Copy link.
- Browse to the file where you want to paste your table.
- Press Command+V to paste it.
- Choose Create linked database.
You can now edit either copy and the other will automatically change to match. After editing, you can go to “Properties” and further customize the copy.
How to copy a table in Notion on an iPhone
The Notion app is also available in mobile version. The mobile app is easy to use and similar to the desktop version. Although it may seem complicated to copy tables using your phone, the process is really simple.
Just like the desktop version, the Notion mobile app offers two ways to copy a table. Depending on how you want to use the copy, you can choose to duplicate it or create a linked database.
Follow the steps below to duplicate your table:
- Open the Notion app. If you don’t have it, download it from App Store.
- Tap on the three lines in the upper left corner to access the table you want to copy.
- Tap on the three points to the right to access options.
- Tap Double.
The copy will appear below the original version with the name “Copy of (original table title)”. This copy is completely independent and, when edited, does not affect the original version.
If you want to copy a table and edit both the copy and the original version simultaneously, you will be glad to know that Notion offers this option. Make sure to follow the steps below:
- Open the Notion app. Download it from the App Store if you don’t have it installed on your iPhone.
- Tap on the three lines in the upper left corner and locate the table in question.
- Tap on the three points to the right of the table.
- Tap Copy link.
- Browse to the file you want to add the table to.
- Paste the table by pressing and keeping your finger on the file.
- Tap Create linked database.
You have now successfully created a table linked to its original version. Once you edit one of them, the other will automatically change to match. This is a great option if you have multiple tables containing the same numbers. You can customize which columns and rows are displayed in the copy each time you finish entering data.
How to copy a table in Notion on an Android device
In addition to the iPhone version, Notion is available as a mobile app for Android. Although you may think that working with tables on your mobile phone is overwhelming, Notion has done its best to make it simple. The mobile version is very similar to the desktop version, so if you are used to using Notion on your computer, you will find the app easy to use.
You can copy tables in Notion by choosing between “Duplicate” and “Copy Link”, and we’ll explain the difference.
If you choose “Duplicate”, you will create a separate copy that you can edit without changing the original. Follow the steps below to do it:
- Open the Notion app. If you don’t have it installed, download it from Play store.
- Tap on the three lines in the upper left corner to access your files.
- Find the table you want to copy and tap the three points On the right.
- Tap Double.
The copy will appear just below the original table. You can now edit the copy without affecting the original file.
When you want to copy a file and keep it linked to the original, follow these steps:
- Open the Notion app. Download it from the Play store if you don’t have it installed on your device.
- Tap on the three lines in the upper left corner to find the table you want to copy.
- Tap on the three points to the right of the table.
- Tap Copy link.
- Browse to the file you want to add the table to.
- Paste the table by pressing and keeping your finger on the file in question.
- Tap Create linked database.
You have now created a copy that is connected to the original table. Whenever you edit the original, the copy will also change in the duplicate and vice versa. This option can be useful when you have multiple tables with the same information.
Be able to copy the table
Learning how to copy a table in Notion is a skill that will save you time and keep your data organized. There are two methods to copy a table: duplicate it or create a link between the original and the copy. Choose one of the options depending on whether you want to make a separate copy or edit both simultaneously.
Have you ever copied tables in Notion? Which method do you prefer? Tell us in the comments p below.