How to add a checkbox in Notion

Notion is a productivity tool that can collect all your notes, tasks, and documents from different apps and bring them together into a single functional workplace. There are many things you can do with Notion, from creating a simple to-do list to organizing your team and creating extensive databases.

But regardless of the type of project you’re working on, you’ll need to know how to add and manage checkboxes in Notion. It is an essential feature that provides an easy way to mark a task or item on your calendar. In this article, we’ll show you how to add checkboxes and explain other features of Notion.

How to add a checkbox in Notion

You can create a free Notion account by signing up with your Google or Apple account, or any email address. The process is super fast and simple. You will immediately see the control panel on the left side of the screen. There you will have everything you need to organize your tasks and documents.

Before following the steps to explain how to add a checkbox in Notion, it is important to understand that almost all types of pages or databases in Notion allow users to add checkboxes. But in this tutorial, we will show you how to do it on an empty page. This is what you should do:

1. In the left side panel, click the + Add a page option. EITHER + New page in the lower left corner of the screen.
   
2. Choose Empty with an icon or alone Empty from the list, or simply press Get into. You can also name your page or leave it “Untitled.”
   
3. To add a checkbox, hover over + symbol below your page title. The popup box will say: Click to add a block below.
   
4. Once you click, you will see a drop-down window of basic Notion blocks. Among them is the to do list. Click on the check box symbol.
   
5. The checkbox will appear automatically. And you can repeat the process to add more checkboxes.
   

Next to the added checkboxes, you can write your tasks and check them after completing them. The checkbox will turn from blank to bright blue and the text will appear crossed out and turn gray. You can follow the same steps to embed a page, add a subtitle, add bullets, links, etc.

Using Notion Habit Tracking Templates

Notion has many incredibly useful templates that allow you to add different blocks, such as checkboxes, and use them for various purposes. However, the template that makes the most of Notion’s checkbox block is Habit Tracker.

It does exactly what it implies. Helps you keep track of your daily habits. All you need to do is check or uncheck an activity that you were supposed to do. Here’s how you can use it:

1. Start a new page in Notion. Select the color Templates icon.
   
2. In the right side panel, click Staffand then, from the drop-down menu, click Habit trackerfollowed by Use this template.
   
3. When Notion creates the page, you’ll be able to customize it.
   
4. You will see the days of the week and checkboxes in a row and columns. You can click on the top of each column and change the habit.
   
5. You can also change the checkbox lock type to email, hashtag, date, or other.

The Habit Tracker template also tracks how many of your tasks are checked off and can even give you the exact percentage of how your habit development is going.

How to uncheck all row checkboxes in Notion

Depending on how you use Notion, you may have rows and columns of tasks that you have checked after a while.

If you notice incorrect information in your task list, it may be easier to uncheck all the checkboxes first and then accurately check the completed tasks. You can do this manually, but it will probably take you much longer.

And Notion is all about saving as much time as possible. That’s why you can use the somewhat hidden function to uncheck all the checkboxes. All you need to do is:

1. Select all tasks with the cursor.
   
2. Check or uncheck all checkboxes by clicking the first one in the row.
   

This is a convenient feature when you’re working with pages you created from scratch and rows of checkboxes you added manually. However, you won’t be able to use this shortcut when you’re working in one of Notion’s templates, such as Habit Tracker.

Additional FAQs

How do I add checkbox symbols?

As a productivity tool, Notion is quite intuitive: users like to learn how it works relatively quickly. One of the reasons it’s such a great time saver is that it has a shortcut for almost every command.

There are symbols and controls you can use to speed up the process of creating your workspace. When it comes to checkboxes, there are three methods for using symbols and controls to add a checkbox.

Method 1

Notion suggests this step as soon as you create a new page. This is what you do:

• Press the / symbol on your keyboard.

• Select to do list in the dropdown menu.

Method 2

There are many Notion shortcuts and to quickly add a checkbox, simply type two square brackets “[]”without space, and the check box will appear.

Method 3

Lastly, you can use the slash command to create a checkbox. All you have to do is enter “/all” in and Notion will automatically create a checkbox.

How are tasks used in Notion?

You can use Notion to create and organize tasks. One way to do this is to use the Things to do template that you will find by selecting the Template option when clicking on the new page.

But if that template doesn’t work for you, there is another option. You can create the task page from the empty page in Notion. That is how:

• Open a blank page in Notion. and give it a title Tasks. The titled page will immediately appear in the left side panel. You can even add a special icon if you want.

• Start creating titles and adding checkboxes by pressing / on your keyboard and selecting blocks from the drop-down menu.

• Titled subtitles can be moved and placed in rows and columns by grabbing the six-point handle next to the subtitle and dragging it to another location.

• In the upper right corner of the screen, you will see three horizontal points. Clicking on them will choose the text size and whether you want to use the full width feature. Both are controlled by toggle buttons.

You can organize your tasks the way you need them. You can create days of the week or even create priority categories for your task.

How to archive a task in Notion?

When you’re done with the task, you don’t need to leave it active forever. After a while, tasks will pile up and it can be difficult to keep track of your to-do list. However, Notion does not have a built-in feature that can archive tasks.

But there is an alternative solution. Basically, what you need to do is insert another page into the Tasks page and move the completed tasks there for archiving. Is that how it works:

• Place the cursor at the top of the Tasks page.

• Hit / on your keyboard and type page or select Insert subpage within this page in the drop-down menu and press Get into.

• For clarity, give your subpage a name Archive and add an icon if you want.

• His Archive The page is now at the top of your task list.

• You can click the six-dot handle next to the completed task and drag and drop it onto the Archive page.

Note that you can always go to the Archive page and return deleted items. Additionally, each task can be easily moved from one column to another with drag and drop.

How to create a database in Notion?

In Notion, a database is a more advanced type of page you can use. Instead of an “empty” page, start with a table, board, calendar, gallery, timeline, or list.

These databases are, in many ways, a more interactive spreadsheet. To create a completely new database, these are the steps to follow:

• Click on the New page option in the lower left corner of the screen.

• Low DatabaseSelect the type of database you want to create.

• If you select TableYou can title your page and immediately start entering text into tables.

Notion gives you two main columns, “Name” and “Tags”. But you can change that by clicking at the top of the column and entering the text of your choice.

If you need more categories, please select + and add another column and give it a name. You can customize your database by changing block types and adding checkboxes, plain text, URLs, files, dates, emails, and others.

Is Notion the all-in-one app it claims to be?

One thing’s for sure: Notion strives to be everything you could want from a productivity app. The fact is that there is a lot of competition in the productivity tools market and some of them are well established and have millions of satisfied customers.

But Notion does it, too, and chances are, once you learn how to make the most of it, you won’t have to distribute your tasks across productivity platforms. The company emphasizes that they’re the only app you’ll ever need, and that’s a worthy goal and a high bar.

Notion uses pages and blocks to help its users organize. You can start from a completely empty page or use a well-designed template or database. It also allows users to embed videos and images, save bookmarks, add audio tracks, and display PDF files. Advanced blocks include mathematical equations, table of contents and provide breadcrumb feature. Another reason users love Notion is that it allows easy integration with other apps.

You can integrate Google Drive, Twitter, Google Maps, Framer, CodePen, and several others. If we had to list some notable advantages of Notion, it would be that it is highly customizable, accessible from all devices, allows unlimited file uploads, and offers databases. The disadvantages are insufficient font customization and that it does not sync with other calendar services.

Does Notion check all your boxes?

If you’re just starting to learn how to use Notion in a way that helps you in your daily life, understanding checkboxes should be at the top of your to-do list. No matter what type of workspace you’re creating, you’ll likely need to incorporate checkboxes differently.

Most templates already have checkboxes that you can rename, add, or remove. Hopefully, Notion will be able to give you all the tools and features you need to organize your tasks and projects.