Sending emails to Google Keep is really easy. This amazing notes app is seamlessly integrated into most of the Google ecosystem. It works great with Google Docs and Google Drive, as well as Gmail. If you want to send emails to your Google Keep app, it’s best to use Gmail.
All you need is the Google Keep app, which is pre-installed on most modern smartphones, and a Google account, i.e. a Gmail account. On its own merits, Gmail is one of the best email clients out there, but combined with other Google apps, it’s unmatched. Read on and find out how to keep your emails as Google Keep notes.
Requirements
The requirements for this task are quite simple and straightforward. Logically, you need to be connected to the internet via Wi-Fi or an Ethernet cable connection. Next, you need to have Google Keep, which is a free app, pre-installed on most Android phones.
You must be using the latest version of Google Keep, so feel free to use this official link to discharge the app on Android, iOS, the Chrome extension or even the browser version. Simply click Try Google Keep on the main web page.
The last thing you need is a Google account. It is recommended to create one before installing Keep. These two will be integrated together on your device. Follow the link to create a Google account if you don’t already have one. This will also be your Gmail account and you will be able to send emails directly from it to your Google Keep.
Follow the on-screen instructions and sign in to your Gmail account. When you’re done, you can proceed to send emails to Google Keep.
How to send emails to Google Keep
As of now (January 2020), the only way to send emails to Google Keep is through the Gmail client. The process is actually ridiculously easy when you get the hang of it. Follow these instructions:
- Sign in to your Gmail account.
- Click your Inbox, Sent, Draft messages, or any other category. Enter any email you want to send to Google Keep.
- Click the Keep icon on the far right of the email screen. It is a white bulb with a yellow background.
- Click Take Note. Add the title and optional text to the note. The note will automatically contain the link to your email.
- Tap Done when you’re ready.
- Your email will be sent to Google Keep. As soon as you connect to the Internet, the email will appear as a new note in Google Keep.
What you can do with emails in Google Keep
Assuming everything went well, your email should be waiting for you the next time you launch Google Keep on your device (note that an internet connection is required for email to load). It should be on top of your notes. Touch it.
You’ll see the title of your email, the description you added, and the link to your email. This email will be treated like any other note in Google Keep. Tap the three dots (Plus) at the bottom of the screen to change the note as you like.
You can add color to this note, label it, add a collaborator (we’ll talk about this in the next section), send it to Google Docs or other apps, make a copy, or delete it completely.
Additionally, you can pin the email note to the top of Google Keep (the third icon in the top right corner of your screen). You can set a reminder about the email (right next to the Pin icon) or you can archive the note (top right corner, plus icon on the right).
Setting a reminder about your emails can be very helpful. You can choose the date and time when you want to receive a reminder and also have the reminder repeat daily, weekly, etc. Archiving is also useful if you want to save the link to the email in your Google Keep archive.
You can access the Archive at any time by tapping the hamburger menu (three horizontal lines) in the top left corner of Google Keep and selecting it from the drop-down menu.
Add a collaborator
In addition to sending emails to Google Keep, you can also show your notes to your friends or colleagues. This is very simple:
- Launch Google Keep on your device after you’ve sent it your email.
- Tap the email note.
- Tap the More icon in the bottom right corner.
- Tap Collaborator.
- Select one of your contacts or enter a collaborator email address manually. You can add multiple people at the same time.
- Tap Save and voila, all collaborators will be added.
Your collaborators will then be able to view the note and edit it however they want. This is very useful when you want to share your notes with someone because they can access them from virtually any device. You will be able to track their edits in the note and vice versa.
Keep your emails
Sometimes storing emails in your email client is not enough. If you want to archive them, share them with colleagues, or just make notes of them, this is the best way to do it. Google Keep is an integral part of the Google ecosystem and makes Gmail even better.
